This help page covers

  1. Background information (🔗)
  2. The process required to view and access club funds (🔗)
  3. How to view Payout History (🔗)

1. Background

Club events can accept entries in several ways:

  • Online entries – riders pay CTT directly when they enter via the CTT system
  • On-the-line entries – riders pay the organiser in person on the day
  • Third-party systems – some clubs may use other entry platforms (these also bypass CTT)

Regardless of how a rider enters, CTT charges a levy of £3 per rider for club events. This means that after each event, either:

  • CTT owes money to the club, or
  • the club owes money to CTT

This depends on how many riders entered online, how many paid on the day, and what the entry fee was.

Clubs don’t need to settle up after every event. Instead, a running total is shown on a Balance Sheet, accessible to the club's officials.

  • Event payouts are calculated when either the start sheet is finalised (🔗) or results are published (🔗)
  • The balance may be positive (CTT owes the club) or negative (the club owes CTT)
  • Positive balances can be withdrawn at any time to the club’s connected Stripe account
  • Stripe will then pay funds into the club's bank account overnight, making them available the next working day

This help page will show you:

  • How to check your club’s balance
  • How to understand the data shown
  • How to make a withdrawal if funds are available
  • The process will be demonstrated using two examples: one resulting in a positive balance; the other negative

 

2. The Process

  • Example 1
    • 7 entered online and paid £5 each. CTT receives £35
    • 3 on-the-line or external entries paid directly to the club
    • CTT is owed a £3 levy for each of the 10 riders = £30
    • CTT owes the club £5 (i.e. £35 received less £30 owed in levies)

The financials section of the event looks like the image below. (To view your event's financials section, access the event's details (🔗) and scroll down the page).

From the Club's Admin Page (🔗), select Payments

From the Balances tab, check the club's balance. If you have a positive balance, the Withdraw Balance button will be active. Click it to withdraw funds to your club's connected Stripe account. You will be presented with a popup to confirm. Select OK. Stripe will then pay the funds into the club's bank account via an overnight process, so they are available the following day.

 

  • Example 2
    • 4 entered online and paid £5 each. CTT receives £20
    • 6 on-the-line or external entries paid directly to the club
    • Levy owed is still £30 (£3 x 10 riders)
    • The club owes CTT £10 (i.e. £20 received in fees less £30 owed in levies)

The financials section of the event looks like the image below. (To view your event's financials section, access the event's details (🔗) and scroll down the page).

In this example, there are not enough online entry fees to cover the total levy owed, so the club's balance is negative, and the Withdraw Balance button is inactive, as shown below.

Online entries from subsequent events that result in a positive balance will contribute towards settling any negative balances. Otherwise, the club may settle at year end via a payment to their district, as they would have done in previous years.

 

3. Payout History

At any time, a club or district official may review all payments through the connected account via the Payout History tab. The image below shows the payout history after the two events described above.

The Payout History in this example shows the £5 owed to the club following the initial event; the withdrawal to the Stripe account and the negative £10 balance following the second event. Note, if the initial £5 had not been withdrawn, it would have paid down towards the £10 owed on the second event, leaving the club only owing £5 in outstanding levy fees. Â